When Convelio launched its Inventory Management Software (IMS) in February, the goal wasn’t simply to add another tool to a registrar’s workflow. It was to replace outdated systems with a solution that’s smarter, more integrated, and fundamentally built for the people who keep the art world running.
Since launch, our product team has been engaged in ongoing discovery—conducting interviews, user testing, and gathering feedback from registrars at leading galleries and auction houses. The result: a new feature set that enhances clarity, improves efficiency, and gives registrars more control over their operations.
Today, we're introducing the Spring '25 IMS Feature Drop: redesigned statuses, a smarter import flow, and instant shipping and storage quotes for every lot.
Managing complex inventory shouldn't mean working with vague or outdated statuses. With new options like “On Display,” “In Manufacturing,” and “Archived,” the IMS now enables more precise tracking of every lot throughout its lifecycle.
Statuses don’t just organize, they align. Shared across your team, they make planning, reporting, and logistics dramatically more efficient.
Clean imports mean more time for what actually needs your attention.
Our updated import process simplifies how data enters the system. Users can now verify, edit, and enhance lot information directly during upload, including attaching images for better documentation.
Whether you’re importing 50 works or 500, this upgrade cuts down the back-and-forth, improves data quality, and saves you hours of manual work. All powered by our AI-powered import system.
Every lot in your inventory is now quote-ready. With one click, users can generate accurate, pre-filled shipping and storage quotes without switching tools or manually inputting details.
This update is about more than speed. It’s about giving registrars the power to move at the pace of their own priorities - whether they’re working with us or another provider. And by communicating prices to clients in a matter of seconds, it also helps registrars deliver an even higher level of service to their clients.
Individually, each of these features makes your daily work smoother. Together, they represent a step forward in our mission to simplify the logistics of art for registrars everywhere.
This is what we mean when we say the IMS is evolving into the operational backbone of the art world: an ecosystem of interconnected tools, built with and for registrars.
And this is just the beginning.
Book a demo of Convelio’s IMS to explore how our intuitive platform is designed to streamline your workflows, save time, and support the real challenges registrars face every day.
Every feature in this update was shaped by feedback from the Registrar Connect community. Their insights continue to inform how we build and prioritize, and we’re committed to keeping that dialogue active.
Every quarter, we are rolling out new features. Not just to keep things moving, but as a reminder of what’s possible when we build technology that listens, adapts, and actually fits how you work.
Registrar Connect is a growing community of 300+ registrars and professionals who come together to address the logistical challenges in the art world. The group offers access to curated resources, peer-to-peer support, and exclusive in-person events.
Sign up for Registrar Connect here and be part of a network that's helping shape the future of art logistics.